What To Look For When You Lease Copy Machines

Copy machines are the backbone of any office. Read here to learn what you should look for when you lease copy machines for your office or home.

Is your copy machine not cutting it anymore?

Then it's time to get a new one. You might not know what to look for quite yet.

What qualities should people look for when they lease copy machines? Which ones aren't so important in the end? If you don't know the answer to those questions, don't worry.

These machines can be worth thousands of dollars, so it's important to know what you're getting yourself into. We're here to help.

Here's what to look for when you lease copy machines.

Terms of the Lease

There are many different ways you can lease a copy machine. The variability is in part due to the different policies of leasers. But, the most important factor to consider is your own needs.

What purpose will the copier serve, and for how long? The answers to those questions will change the types of contracts you're looking at.

It's possible to lease a machine for many years--that's a good option for a big office with a large number of employees. The high demand for copies can be met by a machine that pumps out hundreds every day over a long period of time.

You might be interested in the other end of the spectrum. If your office is only a few people who don't always need copies, it might make sense to go for a lease that is less permanent.

An opt-out option can give you the needed freedom to sign onto a copier lease. If you don't like it, you can give it back. Or you can sign on for more time.

At the end of the day, look for leases that work best for you and your office. Plus, there's the question of the budget of your company.


The price of your copy machine lease is also dependant on both your needs and the options available. Talk to relevant employees at your office about the budget. How much money are you willing to spend in order to lease copy machines?

The answer you come up with will affect your lease. There is a wide range of costs of copy machines leases. If you have a general idea of what's good for you, then you'll be better prepared to pick a machine.

Remember that this is a marathon, not a sprint. If you can keep up with the payments over time, the contract is right for you.


How your machine works and whether it works well are the two most important questions about your machine. Regardless of every other factor, if it doesn't work, well, it doesn't work.

Talk to any salesperson about how your machine works before signing off on any lease. Ask to run some tests, to see if you can use the machine and if it works as well as advertised. Any kinks shouldn't surprise you.

And, you should always be able to reach out to someone to fix up the copier.

Maintenance Ease

No matter what machine you're working with, you'll end up needing a repair at some point. If you end up leasing a low-quality machine--which you won't--the need for repair is clear enough. But even if you get a machine that you use constantly, you'll need the occasional fix-up.

That's why you need to make sure that maintenance is possible. That assurance should come in two ways.

On the one hand, you need to make sure that you understand the machine you're dealing with. In order to lease copy machines, you must understand the basics of the technology at work. That will allow you to make any quick fixes to the machine.

Plus, you need to be sure that when something more complicated strikes, someone with more knowledge can come fix things in no time. Check our guide to copy machines.

We care about helping you understand the machines you're dealing with. But, if you don't, we'll be there to help. It's all about creating an optimal experience for you while you copy.

And if you want a second opinion, head to a second source.

Customer Reviews

In the age of the internet, it's easy to get an outsider opinion on any company or copier. While websites like Yelp or Google let customers review restaurants or general services from companies, when you lease copy machines, there are more ideal options.

Amazon has recently turned into a one-size-fits-all company, offering almost every kind of product imaginable. Of course, copiers fall into the kind of products they offer.

Widdle down your list machines to a manageable size. Then, go to Amazon to check out the reviews on that machine. It's not just about positive vs. negative.

Find out what users have liked about any relevant machines, and what's turned them off. You might get a kick out of reading Amazon reviews, which can end up in a pretty funny territory.

Remember, you're only reading the reviews. It doesn't make sense to lease copy machines from a third-party seller through Amazon while you could get one directly from the source, guaranteed to be functioning.

But the reviews do help. If a copy machine has many horrendous views on Amazon, don't lease it. And if it has great reviews, that's one more box to check off on the search for your perfect machine.

It's Time to Lease Copy Machines

You want to lease a copy machine that gets the job done. In an ideal world, you wouldn't have to think about copy machines at all. It'll just do the work you need it to do in a short period of time.

We can help make that vision a reality. We offer high-quality copiers and services throughout the country. Check out our map of locations to see where you can get started on looking for your new copier friend.

Now it's time to go out and make some copies, and then move onto something else. What are you waiting for?